January 8, 2013

Commissioners met on this day with the following members present: John Richwine and
Steffanie Owens and Commissioner Jeff Hardin. Also present were County Attorney Jim
Wilson, County Auditor Jane Lyons and Human Resource Director, Shawn Swindell.

IN THE MATTER OF APPROVAL OF CLAIMS
Commissioners approved the December 12, 2012 claims for payment. Motion to approve made
by Jeff Hardin and seconded by Steffanie Owens. Motion carried unanimously.

IN THE MATTER OF BOARD OF FINANCE MEETING
The Board of Finance meeting was tabled until January 18, 2013 at 11:00 a.m.

IN THE MATTER OF REORGANIZATION
Motion was made by Steffanie Owens to nominate John Richwine as 2013 President of the
Board of Commissioners. Motion seconded by Jeff Hardin. Motion carried unanimously.
Motion was made by John Richwine to nominate Steffanie Owens as 2013 Vice President of the
Board of Commissioners. Motion seconded by Jeff Hardin. Motion carried unanimously.

IN THE MATTER OF COMMISSIONERS BOARD APPOINTMENTS AND
DEPARTMENT HEAD APPOINTMENTS
Commissioners made the following appointments to Boards and Department Heads:

Board	Name	Appt By	Appt Date	Term
Alcoholic beverage commission	James Schmitt	commissioners new appt dates	1/1/2011 1/1/2013	2 YRS
Madison County board of health	Becky Stratton	Commissioners Commissioners New appy date	1/1/2009 1/1/2009 1/1/2013	4YRS 4YRS
PTBOA	Ken Kocinski Greg valentine Bennie jones	Commissioners Commissioners Commissioners New appt date	1/1/2012 1/1/2012 1/1/2012 1/1/2013	1YR 1YR 1YR
BZR	Mary jane baker	Commissioners New appt date	1/1/2009 1/1/2013	4YRS
MCPC	Wes Likens	Commissioners New appt date	1/1/2009 1/1/2013	4YRS
Cemetery Commission	Ranny simmons	Commissioners	7/1/2007	5YRS
		New appt date	1/1/2013
Community Justice	William Riffe	Commissioners	1/1/2009	4YRS
Advisory Board	Connie Martin	Commissioners	1/1/2009	4YRS
		New appt date	1/1/2013
ECISWD ADVISORY	Sandra Huntzinger	Commissioners	1/1/2012	1YRS
Committee	Ralph Parker	Commissioners	1/1/2012	1YRS
	ANN BULL	Commissioners	1/1/2012	1YRS
		New appt date	1/1/2013

2013 COMMISSIONER APPOINTED POSTITIONS

OFFICE MANAGER
HUMAN RESOURCES

SHAWN SWINDELL

PROPERTIES MANAGER DENNY WILLIAMSON

COUNTY ENGINEER CHUCK LESER

HIGHWAY SUPERINTENDENT SCOTT HARLESS

IT DIRECTOR JERRY BRANSON

WEIGHTS & MEASURES KYLE NOONE

HEALTH DEPARTMENT STEVE FORD
ADMINISTRATOR

EMERGENCY MANAGEMENT
DIRECTOR TOM ECKER

PLANNING DIRECTOR KEN ELLIS

VETERANS AFFAIRS JAY RANDOLPH

Commissioner’s appointments to Boards were left the same as last year.
Motion to approve appointments made by John Richwine and seconded by Jeff Hardin. Motion
carried unanimously.

January 8, 2013

IN THE MATTER OF APPROVAL OF SURETY BONDS
The following Surety Bonds were approved upon motions made by John Richwine and seconded
by Steffanie Owens. Motion carried unanimously.

John Richwine, Commissioner Linda Smith, Recorder
Jane Lyons, Auditor Patrick Manship, Surveyor
Jeffrey Hardin, Commissioner Steffanie Owens, Commissioner
Larry Davis, Assessor Darlene Likens, Clerk
Charles Leser, Co Engineer Kyle Noone, Weights and Measures
Ron Richardson, Sheriff Marian Dunnichay, Coroner

IN THE MATTER OF INTERGOVERNMENTAL TRANSFER
Tom Ecker, EMA Director, requested an intergovernmental transfer of an old EMA vehicle to
the Pendleton Police Department. Motion to table this request until the next meeting made by
John Richwine and seconded by Steffanie Owens. Motion carried unanimously.

IN THE MATTER OF APPROVAL OF LEASE AGREEMENT FOR COPIER
Commissioners approved the Lease Agreement for a copier for the Victim Advocate Department
with Cannon in the amount of $74.90/month. Motion to approve made by Steffanie Owens and
seconded by John Richwine. Motion carried unanimously.

IN THE MATTER OF TRAM UPDATE
Allen Henderson and Ryan Phelps, COG, presented an updated ADA plan for Madison County
to keep in compliant with the State requirements. Commissioner Richwine made a motion to
open the plan for public comment for 30 days and post it on the County website for viewing and
put back on the agenda for the last meeting in February for approval. Motion seconded by
Steffanie Owens. Motion carried unanimously.

IN THE MATTER OF APPROVAL OF SUPPLEMENTAL AGREEMENT NO 1 FOR
MADISON COUNTY BRIDGE NO 123
Commissioners approved the Supplemental Agreement No. 1 for Madison County Bridge No.
123, CR 600 W over White River, with United Consulting. Said Agreement is an increase of
$51,750.00 making the total of the contract $230,750.00. Motion to approve made by Steffanie
Owens and seconded by Jeff Hardin. Motion carried unanimously.

January 8, 2013

IN THE MATTER OF APPROVAL OF FINAL CONSTRUCTION RECORD FOR
MADISON COUNTY 2012 PAVING PROGRAM
Commissioners approved the Final Construction Record for Madison County 2012 Paving
Program with E & B Paving, Inc. Bid amount was $818,000.00, final amount of program
$817,163.02. Motion to approve made by Steffanie Owens and seconded by Jeff Hardin.
Motion carried unanimously.

IN THE MATTER OF TOWN OF CHESTERFIELD REQUEST FROM HIGHWAY
DEPARTMENT
Gerald Imel, Highway Assistant Superintendent, came before the Commissioner with a request
from the Town of Chesterfield, to buy oil from the Highway Department for their durapatcher.
They would use about 250 gallons/week. A price has not been set yet because they haven’t been
able to get with Chesterfield yet. Commissioners asked the County Attorney to prepare an
Agreement.

IN THE MATTER OF APPROVAL OF HIGHWAY UNION CONTRACT
Commissioners approved the Highway Union Contract upon motions made by John Richwine
and seconded by Steffanie Owens. Motion carried unanimously.

The next meeting is set for January 15, 2013 at 10:00 a.m.

There being no further business the meeting was adjourned.

BOARD OF COMMISSIONERS

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